Pages

Showing posts with label backup. Show all posts
Showing posts with label backup. Show all posts

Thursday, November 24, 2011

Three Quarters of EU Firms Not Ready to Recover from IT Failures

Almost three quarters of companies and public-sector organisations across nine European countries might not recover all of their data if they suffer an IT failure according to a new report released by the IT group EMC.  For the survey a total of 1,750 European companies and organisations were quizzed across the UK,  France, Germany, Italy, Spain, Benelux and Russia with each organisation ranging in size from 250 to 3000+ employees.

The research’s findings are worrying indeed.

  • 74% of organisations are not very confident that they can fully recover after a disaster, according to a new survey of 1,750 European companies
  • 54% surveyed have lost data and/or suffered systems downtime in the last year
  • 61% report hardware failure as the primary cause of data loss and downtime;  natural disasters and employee sabotage being much less likely culprits
  • 43% of organisations cite loss of employee productivity as the single biggest economic impact
  • 28% point to lost revenue as a result of a disaster
  • 40% of organisations still use tape for recovery and 80% of these organisations want to replace tape all together, highlighting the need for next generation backup and recovery

The fact that 74% of companies and organisations feel that they’re not prepared or equipped to properly recover data after an outage or disaster might be seen as very worrying for business overall.  We’ve all suffered data loss but the data losses suffered by business could affect us and them in many different ways.  They could lose customer orders, lose valuable employee details or details of current projects and so on.

The survey also details that more than half of the businesses and organisations surveyed said they had experienced data loss or systems downtime in the last year.  It’s common for companies to suffer from downtime and it’s a pity the research doesn’t go into more detail about what percentage of companies had actually experienced data loss, all we have is a corruption figure that in itself seems too high.

They say the most commonly reported causes of downtime are…

  • Hardware failure: 61%
  • Power failure: 42%
  • Data corruption: 35%

One of the problems seems to be that 40% of the companies surveyed are still replying on tape for backup.  With the falling costs of hard disks and the increased bandwidth that dedicated phone lines can bring more and more companies are moving to secure and stable off-site backup solutions and indeed many business ISPs and server hosts now offer this facility as standard.  It is clear though that not enough companies are heeding the warnings of data loss and, more important of good security.

The research found that businesses are spending, on  average, 10% of their IT budgets on backup and recovery, and 29% of businesses  do not feel they are spending enough.   For backup and disaster recovery purposes, 40% of companies still rely  on tape, with an average annual cost of €74,000 on transporting, storing,  testing and replacing tapes. Where tape is used for disaster recovery purposes,  10% still have an employee take home a copy of the backup tapes with them.

The companies surveyed included manufacturing, retail, financial services and telecoms, among others and, frankly, it is disappointing that so many companies still seem unprepared for IT and data failures when computers have now been in business for over 30 years and have been on every desk for the vast majority of that time.


© Mike Halsey (MVP) for gHacks Technology News | Latest Tech News, Software And Tutorials, 2011. | Permalink |
Add to del.icio.us, digg, facebook, reddit, twitter
Post tags: ,



Sunday, October 16, 2011

How to maintain a good security and backup strategy, Part 1 – the Home

Data is now everywhere and we store pretty much everything as data.  Contacts, diaries, music, photographs, videos, conversations, business records, everything is data.  In fact more and more people are shredding the paper copies of everything they have and going digital with scanned copies of important documents being much easier to store.  Unfortunately this also makes this data and information much easier to lose!

In this multi-part article I’m going to look at best-practice strategies for backing up your important files and documents.  I want to start with the home and begin this part by looking at some of the devices we now have our data stored on.  In years gone by it was just an Internet-connected PC on which you stored information.  Now however we have laptops, netbooks, tablets and smartphones.  All of these devices have personal data on them.

Now it’s not always easy to back data up on tablets and smartphones, though some services such as HP’s TouchPad do back your data up securely by default.  You can also get third-party backup software for these devices.  More often than not though you will find that the data on these devices is almost always duplicated elsewhere, such as in your email account.  It’s best in these cases then simply to make certain that these devices are protected by a secure password.  To create a secure password use a combination of letters, numbers and symbols and make the password at least eight, preferably ten or more, characters.

This leaves out desktops, laptops and netbooks.  Now these computers are most likely running either a version of Windows or Apple’s OS X.  Both operating systems are secure by default.  You should always make sure you have a strong password on any portable computer however and also preferably on a desktop PC.  This won’t stop someone getting at your data if they remove the hard disk, but it will make it difficult for the average thief.

Home users will commonly not have access to the encryption technologies available to business users with the Professional and Enterprise copies of operating systems such as Windows, so have to rely on passwords alone to keep their data secure.

With backups however it’s very easy and important to make sure that you have backups of all your files and data.  In previous years people have used CDs and DVDs to store backups.  I don’t recommend this any more.  These mediums are prone to data degradation over time and under certain conditions, such as heat or cold.  Hard disk technology has dropped in price considerably in the last few years however and a good-sized external hard disk can be bought for under $100.

Keeping regular backups (ie. settings either an automated backup solution using software such as Windows Backup or setting yourself an alarm reminder) once a month or maybe even more frequently is a fantastic routine to get into.  It doesn’t take much time or effort to make a backup once you have it running.

You might wonder though what you would do with this external hard disk once you have your backup?  After all, if you have a burglary or a house fire it too could be destroyed and surely an online backup service such as Mozy or Carbonite would be better.  If you don’t have a large file collection then online backups are excellent.  For everybody else though it can take months, or even longer to back up all your files online.  Also when it comes to restoring them should your computer be lost or damaged, can also take days or even weeks.

Thus my recommendation, while you can use this in concert with an online backup service, is to store this external hard disk somewhere secure but off site, away from your home.  Perhaps you can keep it with a family member or close friend.  Try to avoid the obvious locations where thieves may look, such as the back of the wardrobe.  Perhaps the bottom of the sideboard could be more hidden away.

Then once a month or so you can bring the hard disk back for a day or two, update the backup and send it away again.  This way, not only do you have a safe and secure backup, even safe from a house fire, you can also restore your files quickly should you need to.

In part two of this article series I’ll look at good backup strategies for small businesses.


© Mike Halsey (MVP) for gHacks Technology News | Latest Tech News, Software And Tutorials, 2011. | Permalink |
Add to del.icio.us, digg, facebook, reddit, twitter
Post tags: , ,



Backup Folder Sync, Mirror Your Data Backups

Depending on your backup strategy, you may mirror your data backups for additional protection. One option here is to create a local system backup first and copy the backups to a remote location for safe keeping. This way it would be possible to access the latest backup(s) directly on the local computer and past backups by restoring them from the remote backup location.

Backup Folder Sync is a program that has been designed to mirror local backups. It is more of a file syncing software than a program to make backups of a Windows system.

Here is how it works. When you first start the program after installation you are asked to configure a job. The program displays all connected storage locations on the left sidebar of the application window. You select the backup folder with a right-click and exclude folders by holding down the Ctrl key before right-clicking.

backup folder sync

You then have to select the destination that should store the backup mirrors. This can be another local drive, a removable drive, network shares or mapped drives. Since the program is primarily being used to mirror existing backups, it makes sense to store those backups on a remote computer or server.

It is possible to test the configuration with a click on Simulate to toggle that option and another on Backup. Backup Folder Sync will test the configuration and display a log with all file operations that would have taken place on a regular backup run.

The log lists all files, their size and location as well as a backup summary in the end. The summary informs the user about new files, files where the source files were newer, older or different and files and folders that were no longer available in the source folders (and thus deleted).

While the program’s main purpose is to mirror backup locations, it can theoretically be used to sync any kind of data. It uses robocopy for data transfers.

The program lacks an option to schedule jobs which is the biggest shortcoming. Windows users who want to automate the mirror creation cannot use the program to do so.

Backup Folder Sync is available for download at the developer website. The program is compatible with all recent 32-bit and 64-bit editions of the Microsoft Windows operating system. It requires the Microsoft .Net Framework 2.0 to be installed on the system.

A file synchronization alternative with scheduler is the open source software Free File Sync.


© Martin Brinkmann for gHacks Technology News | Latest Tech News, Software And Tutorials, 2011. | Permalink |
Add to del.icio.us, digg, facebook, reddit, twitter
Post tags: , , , , ,



Wednesday, October 12, 2011

Using GFI Backup Free Edition to Backup Files to an External Drive

Backing up data on your computer is important and most users know this. Windows features a backup utility that allows you to backup your system and files. This is a useful utility but sometimes you might find that it does not completely backup your files or an error occurs. If you need to backup your files to an external hard drive urgently and you don’t have the time to deal with errors and Microsoft Help, you need another backup program. Rest assured that you do not have to come out of pocket to get a backup program up and running quickly. You can deal with errors in Windows Backup later. Right now, you need to get files on the hard drive in a format that can be easily restored. Many backup programs have been reviewed here. This article demonstrates how to use GFI Backup Free Edition in lieu of Windows Backup.

Download GFI Backup Free Edition from this link.

With GFI Backup 2011, you can back up essential documents, pictures and videos, music, e-mails, and program settings. This is all done through a user friendly GUI. It will backup data to local and external drives, CD/DVD, remote FTP servers, and other removable devices.

To use the Freeware version, during setup you will have to check the circle next to “Freeware” and then click Next. Then you will have to agree to the terms and conditions which include agreeing that you will not use this version for commercial use. You will enter your Username, password, and Domain. If your computer is on a Workgroup, you do not need to enter the Domain.

gfi backup

backup wizard

GFI Backup uses two GUIs. The first, pictured in the above screenshot, is the GFI Backup Agent. This is for standard backups and is fairly easy to use. For advanced network backups, you can use the Administrative Console, the second GUI feature. For this demonstration, the Agent will be used.

Click on New Backup to get started.

create backup

You can provide a name for the backup in the “Backup Task Name” box. By default, the backup will be named “MyBackup 1 (2, 3, etc.)” You can leave the default name or make up your own. There is an option to enter a description of the task and group related tasks. For basic purposes, leave these fields blank unless you need a description attached. Click Next to move on to the next step.

Now you select the source. You can backup Files and Folders, Registry Keys, and Email. Files and Folders are selected here. This will allow you to specify which files and folders on any given disk(s) for backup. Click OK and Next to move on to selecting the destination.

backup location

If you do not know the destination path of your external hard drive, you can find it on Computer in the Control Panel. In this case, it is drive (M:). Next you will choose your options and then scheduling. You may run it only once or schedule it for regular intervals. In the Events panel, you should probably leave the default settings. Click Next and the backup begins.

Depending on the size and number of files and drives selected, the duration of the backup varies. You should minimize the window and complete other tasks or go take a long break because it is going to take awhile. Now you don’t have to worry, your files are being safely backed up.


© Melanie Gross for gHacks Technology News | Latest Tech News, Software And Tutorials, 2011. | Permalink |
Add to del.icio.us, digg, facebook, reddit, twitter
Post tags: , , , ,



Monday, September 26, 2011

Backing up and Restoring Windows Drivers

The hardware driver support in Windows 7 is just fantastic, especially with consumer hardware with more and more companies submitting their drivers for official certification from Microsoft than ever before.  This not only means driver support on the Windows 7 installation DVD, but also through Windows Update.  You can still find computers however for which the driver support is lacking, my own laptop, the Dell M6600 is a great example of this where the drivers for the graphics (both internal Intel and nVidia), USB3, biometrics, touch-panel, Wi-Fi, Ethernet and SD Card reader are not installed automatically by Windows, nor by Windows Update.  Each one requires a driver download from the Dell website (which is annoying!)

So how do you back up the drivers in your Windows installation and how can you use these?  In all versions of Windows the drivers are stored in the C:\Windows\System32 folder in the sub-folders Drivers, DriverStore and if your installation has one, DRVSTORE.  These folders contain all the hardware drivers for your operating system.  In the folder location, C represents the drive on which you have Windows installed, this may be a different letter on your system.

You can simply copy these folders out to seperate storage (DO NOT MOVE THEM) such as an external USB drive or Pen Drive.  When time comes to reinstall the drivers you can copy the folders back.

Now there are a couple of ways to reinstall the drivers.  The easiest way is to simply restart the PC when the driver folders have been copied back to see if Windows automatically detects drivers for uninstalled hardware.  This is possible, but won’t be the case for all your hardware.

To install drivers for the missing hardware you need to open the Device Manager.  You can do this by typing Device Manager into the search box in the Start Menu.  You will see all your uninstalled drivers highlighted with a small yellow warning triangle icon.  You need to Right-Click on each one and select Update Driver.  Because the correct drivers are already in the drivers folders on your computer, telling Windows to find the drivers automatically should always install the correct one.  You may however, in some cases, have to tell the Device Manager which folder to look for.  You can either point it directly to one of the two drivers folders, or just at the System32 folder; making sure you tick the box “include subfolders”.

There is an important caveat with this.  The drivers for 64 bit (x64) and 32 bit (x86) versions of Windows are usually different.  This means that if you copy x86 drivers into an x64 copy of Windows; or vice-versa, they will not install.  Windows will recognise them as being incorrect.  You cannot use this method therefore when migrating your system from the 32-bit version of Windows to the 64-bit version when, for example, adding more memory to your PC.

You CAN use this method to migrate drivers between Windows Vista and Windows 7 (and back again) as both operating system share the same driver model, but again not between x86 and x64 builds.  You CAN’T use this to migrate Windows XP drivers to Vista or Windows 7 however as Windows XP uses an older driver model and the hardware drivers for XP are not compatible with the newer versions of Windows.


© Mike Halsey (MVP) for gHacks Technology News | Latest Tech News, Software And Tutorials, 2011. | Permalink |
Add to del.icio.us, digg, facebook, reddit, twitter
Post tags: , , , , , ,



Easeus Todo Backup Free 3.0

The previous free version of Easeus Todo Backup was a recommendation in our Windows backup software overview. Easeus recently pushed out a new version of the program. Easeus Todo Backup Free 3.0 is still a free backup software for Windows. The developers have improved the software significantly.

If you know the old version you won’t see huge differences interface wise. The interface actually looks almost exactly like it looked in version 2. But that’s not necessarily a bad thing, considering that you can reach every program feature with a click or two.

When you start the program it opens with the Home screen, which links to several of the most popular backup options. Here you can create a system or file backup, clone a disk or open backup management to configure backup parameters and schedules.

easeus todo backup free

Easeus Todo Backup Free 3.0 supports three different backup options. You can use the application to create a disk and partition backup, a file backup or a system backup. It is now possible to backup dynamic volumes in addition to a full hard drive, partition, individual files or an operating system.

The backup software comes with several features that you would not necessarily expect from a free program, like the ability to clone a partition, to backup network data or mounting backups as a virtual partition to explore it and access files. You can also check the integrity of existing backup files easily from within the application.

One of the biggest new features of version 3 of Easeus Todo Backup Free is the ability to create incremental and differential backups. Incremental backups only backup changed files which saves time and storage space. Differential backups on the other hand only backup files that have changed since the last backup.

The first thing that you may want to do after installing the software is to create an emergency disk. You can use that disk to recover a system in case it is not longer booting or responding. Bootable disks can be created on an USB drive, CD or DVD media, and exported as an ISO image for later burning.

Once you have done that you can start backing up data on your system. Disk, partition and system backups are only possible if you have enough free storage space on a different local or network drive. I recommend an external hard drive with enough storage for that, but the choice is yours.

File backup on the other hand may not require as much storage space. The backup program suggests some often used locations for backup, like the My Documents folder structure or the desktop. You can switch to a file types selection backup to only backup certain types of files like financial files, emails or documents.

file backup

While it is possible to add file extensions to those groups, it is not possible to create your own custom group which seems to be a shortcoming.

The free version lacks features that the commercial backup versions offer. It is for instance not possible to backup SQL databases or Exchange data, or to select tape as the backup location. The free version furthermore does not support Windows Server.

Easeus Todo Backup Free 3.0 is regardless of that an advanced backup solution for home computer owners who want a more sophisticated program than the default backup that the Windows operating system offers. You can download the latest version of the free backup software from the official product homepage.


© Martin Brinkmann for gHacks Technology News | Latest Tech News, Software And Tutorials, 2011. | Permalink |
Add to del.icio.us, digg, facebook, reddit, twitter
Post tags: , , ,